Introduction — Why 90% of Buyers Are Rejected Before ICPO Because Their Profile Is Weak

In international petroleum trading (EN590, Jet A1, D6, LNG, LPG, Crude), sellers and refineries do NOT approve buyers simply based on the ICPO.

Before any procedure, any POP, any DTA, any SCO validation, the seller must perform:

• Compliance check

• Due diligence

• Buyer background review

• Risk scoring

• Financial verification

• AML/KYC filters

This starts with one thing:

👉 The End Buyer Profile.

It is NOT a simple PDF.
It is NOT a brochure.
It is NOT a company introduction.

It is a complete institutional dossier proving:

• Identity

• Legitimacy

• Financial capacity

• Operational capacity

• Compliance status

• Trade history

• Supply chain infrastructure

Without a strong End Buyer Profile, even a perfect ICPO is rejected.

This article explains what a real End Buyer Profile contains, why sellers demand it, and how NNRV builds institutional profiles that pass refinery compliance on first submission.

SECTION 1 — Understanding the Context: Why Sellers Require an End Buyer Profile

1.1 Sellers Must Protect Their Allocation

Real allocations are:

• Limited

• Regulated

• Financially sensitive

• Scrutinized internally

• Attached to tank slots

• Linked to refinery capacity

Allocations cannot be exposed to incompetent or fraudulent buyers.

Thus, the End Buyer Profile becomes a risk filter.

1.2 Compliance Departments Must Approve the Buyer Before POP

Sellers’ compliance teams must verify:

• UBO legitimacy

• Sanctions status

• Beneficial ownership

• Bank acceptability

• Corporate structure

• Operating sector

• Background of directors

• Past fraud or blacklist flags

A weak profile = automatic rejection.

1.3 The End Buyer Profile Determines the Procedure

If the profile is strong, sellers can offer:

• Faster SPA

• Better price

• Quicker POP release

• More flexible procedures

• Easier DTA scheduling

• Higher monthly quantities

If the profile is weak, the seller becomes defensive, slow, and restrictive.

SECTION 2 — The 14 Elements of a Real End Buyer Profile (A–Z Breakdown)

Below are the 14 mandatory elements every refinery or seller requires in 2025.

1. Certificate of Incorporation

Proves the company is real, legal, and registered.

2. Business Registration Extract

Full government extract (3–5 pages) showing:

• Status

• Partners

• Directors

• Legal address

• Registration number

3. UBO (Ultimate Beneficial Owner) Declaration

Identifies the individuals who own/control the company.
Mandatory for AML compliance.

4. Director Passport(s)

Clear copy, full-color, unexpired.
No passport = no deal.

5. Company Profile (2–6 Pages)

Should include:

• History

• Industry

• Procurement capability

• Prior trade deals

• Key management

• Business scope

6. Website + Corporate Email Domain

Refineries reject:

• Gmail

• Yahoo

• Outlook

• Hotmail

Domain email is mandatory.

7. Bank Name & Acceptability Check

Sellers do background checks on the buyer’s bank to determine:

• Swift capability

• MT799 acceptance

• MT760 acceptance

• MT103 clearance speed

• Compliance rating

Banks like UOB, HSBC, Standard Chartered, DBS, Emirates NBD, RBC, TD, etc. → Strong.

Unknown local banks → Red flag.

8. Proof of Funds (POF) Type

Buyer must state intended POF:

• RWA

• BCL

• MT199 soft proof

• MT799 ready

• LC MT700

• SBLC MT760

Without this → profile incomplete.

9. Trade References

Evidence of previous petroleum or commodity trades (optional but powerful).

10. Buyer Mandate Authorization

If someone represents the buyer, the seller needs:

• Mandate letter

• Representation document

• Corporate resolution

11. Target Product Specifications

Buyer must define clearly:

• EN590 Euro Grade

• Jet A1 standards

• Density

• Sulfur content

• Quantity

• Port

• Incoterm

• Contract duration

Vague requests = rejection.

12. Procurement Plan

Explains how the buyer intends to:

• Receive product

• Store product

• Transport product

• Resell or distribute product

This eliminates doubts on logistics capability.

13. Board Resolution / LOA

Board confirms:

• Buyer intention

• Legitimacy

• Authorized signatory

• Authority to engage

14. Contact Information & Verification

Must include:

• Corporate phone

• LinkedIn profiles

• Office address

• Company registration portal link

This is what refineries use to cross-check identity.

SECTION 3 — NNRV Expert Analysis: Why Most Buyer Profiles Fail Seller Compliance

3.1 Profiles Look Like “Brokers Pretending to Be Buyers”

Refineries reject profiles that:

• Have no website

• Have inconsistent documents

• Use Gmail

• Lack UBO

• Lack financial proof

• Show no connection to the oil industry

3.2 Buyers Submit Profiles Without Proof of Funds

A profile without POF is like:

❌ Requesting a house loan with no income
❌ Asking for SPA with no bank support

Real buyers show readiness.
Fake buyers submit empty PDFs.

3.3 No Procurement or Logistics Strategy

Sellers need to know:

• How the buyer will take delivery

• What tank they will use

• What vessel they will charter

• Whether they have downstream clients

No logistics = no deal.

3.4 Buyers Submit Profiles With Unrealistic Quantities

Example:

“Requesting 5M MT per month CIF worldwide.”

This is a blacklist trigger.

3.5 Lack of Corporate Identity

Buyers who can’t present:

• A clean PDF

• A structured dossier

• Coherent corporate identity

Instantly fail compliance.

SECTION 4 — Step-by-Step: How to Build a Buyer Profile Sellers Approve

Step 1 — Collect all corporate documents

Registration, UBO, passports.

Step 2 — Build a 2–6 page company profile

NNRV can structure this professionally.

Step 3 — Select your target product & port

Define EN590/Jet A1 grade and port.

Step 4 — Secure your POF structure

Choose MT799, LC, or SBLC.

Step 5 — Prepare a procurement plan

Tank, vessel, end-user market.

Step 6 — Finalize the End Buyer Profile

Compile all 14 elements into a PDF.

Step 7 — Submit to NNRV for pre-validation

We check compliance before sending it to sellers.

SECTION 5 — Buyer & Seller Questions (20 Essential Q&A)

10 Buyer Questions

1. Do I really need a full buyer profile?

2. Can I buy EN590 without POF?

3. Does my company need a website?

4. What if I’m new to petroleum trading?

5. What bank is best for MT799?

6. Will sellers talk to me before profile approval?

7. Can mandates submit on my behalf?

8. What if I only want a trial shipment?

9. Why do sellers ask so many documents?

10. Can NNRV build my entire profile? (Yes)

10 Seller Questions

1. How do I check if buyer is real?

2. What is the minimum profile required?

3. Should I ask for full KYC before SCO?

4. How do I detect fake buyers?

5. How do I verify buyer bank?

6. Should I request POF before ICPO?

7. How do I avoid broker chains?

8. When do I approve SPA?

9. Can NNRV pre-screen buyers?

10. What documents must be mandatory?

SECTION 6 — Why the End Buyer Profile Format Is Globally Recognized

This buyer profile structure complies with:

• ICC Incoterms 2020

• FATF AML/CFT protocols

• Basel III regulations

• KYC/UBO due diligence standards

• Refinery compliance guidelines

• OFAC/EU/UN sanctions frameworks

It matches the standards used by:

• Shell Trading

• Vitol

• Trafigura

• Gunvor

• TotalEnergies

• Mercuria

• Glencore

SECTION 7 — Professional CTA

📌 Need an End Buyer Profile That Sellers Approve Instantly?

NNRV Trade Partners provides:

• Institutional buyer profile preparation

• Full KYC structuring

• Compliance verification

• Bank acceptability assessment

• Refinery-ready documentation

• ICPO preparation & alignment

• End-to-end buyer onboarding

📩 info@nnrvtradepartners.com
🌐 www.nnrvtradepartners.com

Your profile will look like it came from a major trading house.

Mini FAQ (5 Key Questions)

1. Do all sellers require an End Buyer Profile?
   Yes.

2. Can I send ICPO without it?
   You can, but it will be rejected.

3. Is POF mandatory?
   For serious sellers, yes.

4. How long does profile preparation take?
   1–3 days with NNRV.

5. Can NNRV verify my documents before submission?
   Yes—full compliance check.

Why Choose NNRV Trade Partners?

• Deep institutional expertise

• Global buyer & seller network

• 100% compliance-ready documentation

• Bank-grade due diligence

• Zero-fraud operational model

• Professional presentation and structuring